My approach with any work task is this: If an activity feels mundane, it probably is. So find a hack online. You should check these websites out to free up more of your time.

    1. Canva
    2. ilovepdf
    3. Buffer
    4. Heic to Jpeg.
    5. Grammarly
    6. Wetransfer
    7. remove.bg
    8. Hubspot
    9. Compare function on Google Docs
    10. OnlineOCR.net
    11. Signwell.com
    12. draw.io

Canva

I use Canva for a lot of things:

  • To design personalized Thank you Cards for clients so they know they are appreciated.
  • To make amazing pitch decks for client presentations.
  • To design marketing materials for social media or for print.

In fact, I’ll be honest. Sometimes when I need to update the copy on a product artwork for regulatory submission, I’d use Canva to make my work faster.

ilovepdf.com

First off, do not process documents with important data on this website because you will be sharing the file information over this site. However, I use ilovepdf.com sometimes;

  • To quickly shrink images.
  • To convert word files to PDF and vice versa.
  • To merge several PDF files into one document.
  • To redact (cover up) some parts of a document before sharing with someone.

The website actually allows you to run a number of file processing operations, so it’s good to know. However, you don’t need ilovepdf if your company pays for Adobe Acrobat.

Buffer:

Everybody is sharing stuff on Linkedin right now and you need to join the bandwagon. Buffer allows you to schedule up to 10 posts at a time for social media distribution so that you can focus on doing other things. It’s great to schedule your posts to ensure that you are consistent.  Facebook also has a scheduler which I use for Instagram.

Heic to Jpeg

Sometimes colleagues would share photos from their iPhones and I can’t use them for poster design. So, this website allows me to convert iPhone images to Jpeg which can then be viewed by everyone; iPhone users are proud.

Grammarly

Helps you communicate better – especially when you are sending out emails. Just download the plugin on your google chrome browser.

Wetransfer:

For sharing large files.

Remove.bg

For removing the background in your images (especially when you are designing posters with Canva).

Hubspot Templates

I’m sorry but I’m no longer creating templates from scratch because knowing where to find the right template is a skill. Hubspot has a template for everything.

  • Contracts
  • project charter
  • RACI chart
  • Fishbone diagram
  • Cover letters
  • Roadmap

Compare function on MS Word (and Now on Google Docs)

I used to do a lot of contract reviews while I worked in regulatory affairs, so this was a lifesaver.  When you receive an edited contract template back from a client, the easiest way to confirm what terms have changed is to load both documents on MS word and then use the compare function. Luckily it’s now on Google Docs,in case your company uses Google workspace.

OnlineOCR.net

If someone sends you a pdf file that is not searchable, upload it on onlineOCR.net. This website would convert it to a word file automatically. I don’t really like the website because you can only convert a limited number of paragraphs at a time and depending on how legible the pdf file is, you might need to proofread the document to avoid stories that touch at work

Signwell.com

Can help you create a digital signature. Again, be careful what you create on this website.

Draw.io

This site was where I created a lot of flowcharts while I worked in quality assurance. These days, I use it for process improvement work ( e.g fishbone diagram for root cause analysis) and for depicting user journey maps.  But it has a lot of templates useful to anyone in business administration, quality assurance, Human Resources and even engineering or construction. It’s faster to use than MS word or PowerPoint. Save yourself stress in this life.

Ok, watch out for part 2. Which of these have you used and please do share others I didn’t capture.

 


Olutobi

My superpower is creative engagement; whether working as regulatory affairs professional at a pharmaceutical company or as a fashion art director. Malcolm Gladwell calls people like me, "connectors".

I try to read at least a book a month, I have a green thumb (not literally) and my favourite quote ever is " remember to play after every storm".

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